ECTL Privacy Policy
Applicable since January 1, 2025
Encontro de Comunidades de tecnologias Livres Privacy Policy
The Encontro de Comunidades de tecnologias Livres organization team hereinafter referred to as ’the team’, or simply ’the team’ establishes and communicates this privacy policy in the following terms to ensure that all visitors to the Ubucon Portugal website and event participants are informed about their Rights, and the personal data we collect and the purposes for which we additionally process them, and which other entities may be processing them and for what purpose they do.
This privacy policy is applicable from January 1, 2025.
The team is made up of voluntary individuals, without there being any type of contractual relationship between them.
The team is not a legally constituted entity, just an informal group of individuals, some who consider themselves members of other communities, others without any affiliation.
Only team members who are simultaneously Administrators of ETCL, who are involved in the administration of its necessary technical means and/or in the organization of Encontro de Comunidades de tecnologias Livres, will have access to the personal data collected with the commitment not to be made public, for the periods also identified in this privacy policy.
Processing personal data of visitors and users of the Encontro de Comunidades de tecnologias Livres website
Our website team does not collect personal data from visitors to the Encontro de Comunidades de tecnologias Livres website, except in the case of visitors who:
- Use the contact form
- Use the form for exercising rights relating to personal data
Identification of personal data collected, legal basis
| Personal data | Legal Foundations | Purpose | Retention period | Obligation to provide | Data will be published | Additional notes |
|---|---|---|---|---|---|---|
| First name Public surname | - | Identification of the participant to the public of the event and publicity of the event, organization of the event, including reception, planning and dissemination of activity proposals submitted by data subjects | indefinitely | is only mandatory for those who submit activity proposals | Data will be made public | the choice of using a public name or nickname is up to the data subject |
| Launchpad Id | - | Identification of the participant to the public of the event and publicity of the event, organization of the event, including reception, planning and dissemination of activity proposals submitted by data subjects | indefinitely | not mandatory | Data will be made public | - |
| Link to Ubuntu Wiki page | - | identification of the participant before the event’s audience and publicity of the event, organization of the event, including reception, planning and dissemination of activity proposals submitted by data subjects | indefinitely | not required | Data will be made public | - |
| Biographical Data | - | Provide participants and the public with information to help them decide on the importance of attending the activity carried out by the data subject, at ECTL, organization of the event, including reception, planning and dissemination of activity proposals submitted by data subjects | indefinitely | is only mandatory for those who submit activity proposals | The data will be made public | the data provided is entirely at the choice of the data subject |
| Email address | - | contact between the organization and the data subject, for the purposes of organizing the event, communicating the organization’s decisions, providing information to the subject necessary for their participation, responding to questions and requests to exercise legal rights | 6 months | is mandatory in some cases | This data will not be made public | the obligation to provide this data only exists for individuals who submit activity proposals, use the contact form and/or make requests regarding their rights as data subjects in accordance with current legislation |
| Mobile phone number | - | contact between the organization and the data subject, for the purposes of organizing the event, communicating the organization’s decisions, providing information to the subject necessary for their participation | 6 months | is mandatory in some cases | This data will not be made public | the obligation to provide this data only exists for individuals who submit activity proposals, use the contact form and/or make requests regarding their rights as data subjects in accordance with current legislation |
About data processed indefinitely:
The data processed indefinitely serves the purpose of promoting the event, including in future editions, ensuring a public memory of the event, and will be published on the Encontro de Comunidades de tecnologias Livres website, in future versions of file made and published by the Encontro de Comunidades de tecnologias Livres organization team, by ECTL, or any third party that does so.
Data processing by third parties when visiting and using the Encontro de Comunidades de tecnologias Livres website
Processing by website hosting infrastructure providers
GitLab B.V.
The Encontro de Comunidades de tecnologias Livres website is hosted on the GitLab B.V. infrastructure using the [GitLabs Pages](https://about. gitlab.com/direction/plan/knowledge/pages/#gitlab-pages), and GitLab B.V. performs some data processing. You can find out more about how GitLab processes and what data, for what purposes in its Privacy Policy, but we note the following uses, which we believe to be relevant for visitors to pages hosted with GitLabs Pages:
- Understand how their services are used and how they can improve them;
- To improve the security of services
- To detect abuse
- To exercise your terms of use
- To comply with legal obligations
- To protect the rights of visitors and ensure the protection and property of GitLab or third parties
- For purposes for which the visitor grants informed consent
Additionally, we also recommend visiting and reading the page on the GitLab B.V. website, regarding compliance with the General Privacy Protection Regulation and also Privacy team page.
GitLab B.V. is a company incorporated in the Netherlands.
ANSOL
ANSOL, offers the ECTL team, a Nextcloud instance used for all forms in which all types of data sent by users are collected, namely:
ECTL
The Encontro de Comunidades de tecnologias Livres website uses a version hosted by Canonical of Vanilla Framework, a CSS framework, used on the website to define the appearance visual appearance of the website pages. They can look at your source code at your GitHub repository, and they can look at [Canonical’s privacy policy](https://ubuntu.com/legal /data-privacy).
About destruction of personal data after the retention period
Team members will destroy data stored on Nextcloud and any local copies they have, after the data retention period.
What are your rights as a data subject?
For more information about your Rights, visit the [National Data Protection Commission] website(https://www.cnpd.pt/cidadaos/direitos/)